04/04 – 03/07
Arizona State University/CRESMET Tempe, AZ
Administrative
Associate
· Help
maintain budgets thru regular meetings with
business
manager and Principal Investigator.
· Work
with financial services to ensure proper expense
coding
on travel, purchases and payments made to
participants.
· Enter
documents in Advantage system, research
documents
for payment and provide follow up on
documents
· Prepares
and process Human Resource documents such
as
waivers, HPR, PAF, etc for undergraduates, graduate
students,
staff and faculty associates.
· Enter
adjustments to paylines and new paylines using
HRMS
to reflect sponsored budget.
· Ensure
that graduates students are entered into gportal.
· Purchase
all materials and supplies for local, state, TRIF
and
sponsored accounts using Advantage and purchasing
cards.
· Reconcile
and research purchasing card statements.
· Supervise
the work and schedules of 3 undergraduate
student
works.
· Coordinate Center
functions such as colloquiums &
receptions.
· Coordinate paperwork for hiring and paying consultants
according
to ASU policy and procedure.
· Support
staff, graduate students and center related
faculty
with travel arrangements, reimbursements, etc.
· Schedule
meetings for center director using Outlook,
remind
director of meetings, arrange for catering at
meetings
and prepare documents for distribution when
Program
Coordinator is unavailable
· Prepare
and route for signature the proposal routing and
approval
form, cost sharing approval form and F & A
waiver
request forms for Center proposals.
· Process
timecards and absence reports for Center.
